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Frequently Asked Questions FOR 2019 GRANT APPLICAtion

These are answers to Frequently Asked Questions about the Anne Arundel Women Giving Together (AAWGT) grants process, especially regarding the technological aspects of the online application process. Additional information will be added as new questions arise.

Please read the Grant Application Instructions and the following “FAQs” before beginning the online application process. This information will help facilitate your use of our online system and ensure that you are able to provide the information necessary for submission.

Links to FAQ sections on this page: The Grant Workshop | Usernames, Passwords and Contacts | The Application | Information on Grants | General Information Click on the plus sign (+) to the right of each question to read the answer.

The Grant Workshop (NEW)


The PowerPoint slides will be available in PDF format here. (Links will be available after January 7)

Usernames, Passwords and Contacts


NO! Please DO NOT log-on for your organization under different user names. The system tracks user email addresses and Employer Identification Numbers (EIN); you will not be able to create more than one log-on with one email address. If you forgot your user name or password, use the online reminder.

 


Applications should be completed and submitted by the person who will be responsible for all grant related follow-up reporting. Our online system will only assign an application/grant to one person. If you have staff turnover, be sure to contact us to update your users in the system. We will delete users no longer associated with your organization; this is an important security issue for your organization’s grant account.

 


If you forget your password, you may have a reminder sent to your email.

  1. From the log-in page, click the link labeled “Forgot your password?”
  2. Enter the email address associated with your online account and click “Send Reminder”.    
  3. You will receive an email containing the password from "passwordreminder@foundant.com".  
  4. This reminder may take from 5 to 30 minutes to be sent. Please be sure that the reminder email does not go into your junk or spam email.

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The Application


Prior to submitting the application, you may edit your answers as often as you like. However, once you submit an application, you cannot change your answers.

 


When logging on to a session and working on your application, Foundant will automatically save your work. If you are logged-in with no activity for more than 40 minutes, the system will automatically log you off.

 


The system will inform you if you are missing information in a “required” field. Fields that are required are indicated with “*”. Foundant cannot determine if your information is accurate or complete. When you complete a page/application and hit the "next page" button, you will receive immediate notification if a field requires attention. You must provide the data before continuing to the next application page. The applicant is responsible for the accuracy and completeness of the information provided. You can copy and paste narrative passages from Word documents. The ability to use spell-check depends upon the internet browser you are using.

 


Yes. Spaces count as characters for the total character count, as does punctuation. Only one space is necessary after a period. Foundant will let you know if you have reached the character count limit.

 


  1. In the Program/Project Financial Information section of the application there are links to two Budget Templates for submitting application budgets: Program/Project Funding from AAWGT and Program/Project Funding from Non-AAWGT Sources.
  2. For each of the budgets, click on the template link which will download a spreadsheet form to your computer.
  3. Open the form, complete it and use the ‘save as’ function in order to give it a name specific to your application.
  4. Use the “Upload a File” button in the application to choose the saved file and upload it to your application.

 


In certain sections of the grant application you are required to upload supporting documents including a list of your current Board members and your organization’s most recent budget and financial documents. In each section where such documents are requested use the “Upload a File” button to choose a saved file on your computer and upload it into your application. It is suggested that these documents be in a PDF format wherever possible. It is also suggested that you prepare these documents in advance so that you can easily upload them at the time of submission

 


If you do not have the required documents in an electronic file, you will need to create one by scanning the document and saving it to your desktop. You will upload the document from your desktop. You will need to scan at the lowest resolution possible in order to conserve digital space.

 


There is a tool that is called “Fax to File” that converts documents from hard copy to digital format so that they may be uploaded into the grant application. Once you have signed in through the Grants portal, on the left-hand menu of the application, choose the “Fax to File” option under the “tools” heading. Click on the Fax to File option and a new window will open that provides directions on how to access this tool. You will need access to a fax machine to convert the documents. If you do not have a fax machine, a commercial copy center should be able to assist you.

 


No. Only electronically submitted applications will be considered.

 


Yes. When you create an organization account, you are creating a permanent account that will be used for both the application process and grant reporting if your organization is selected as a grantee.

 


Yes. At the top of the application, please find a link labeled “Application Packet.”  Click on this link, and then use the “Print” button in your internet browser to print the application.

 


Yes. All documents may be printed from your account; this includes applications, follow-up forms, reports, etc. Click on the “view” link to open the document and then open and print the document using your browser print controls.

 


You are encouraged to start your application well before the deadline and to make use of the tutorial resources provided. If you have further questions you may contact the AAWGT Help Desk by sending an email to grantapphelp@givingtogether.org. Please give a phone number at which you can be reached. After January 7, you may expect assistance within 48 hours.

 


The "Tips for Writing Grant Proposals" on this website should be helpful in producing a well written application. In addition, the following aspects of the content of your proposal should be considered.

  • Make sure your proposal describes a cohesive program/project plan. Avoid multiple disparate project ideas.
  • Describe your proposed activities in sufficient detail to ensure the intended outcome of the program/project you plan to undertake is clear. 
  • Demonstrate that you understand the multiple needs of your recipients and how to address those needs in the delivery of your program/project.
  • Focus and concentrate your program/project activities to have significant impact on participants and to ensure your intent and effectiveness are not diluted.
  • Provide evidence of why/how your program/project will have the desired impact.
  • Consider whether you could partner with another organization to achieve the same goal and/or whether such a partnership might strengthen your proposal.

Envision the specific qualitative impact your program/project will have on the lives of your participants. What difference will it make to their well-being? What meaningful change will it create to address the need?


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Information on Grants


The Momentum Grant will not be offered in 2019.

 


Defining the outcomes you want to achieve assists in creating a strong program/project and ensures its ultimate success in meeting the needs of its clients.  The outcomes must be clear and measurable. Envision the specific qualitative impact your program/project will have on the lives of your participants. What difference will it make to their well-being? What meaningful change will it create to address the need?  

  • “Outcomes” anticipate the specific effect your program/project will have on the lives of your participants to achieve the impact you envision. Some programs may help an organization better serve hundreds of people; others may make a profound change in the lives of a few individuals; some projects will help whole families achieve self-sufficiency.
  • Outcome measures determine whether you are achieving the purpose of the program/project by describing how the program/project’s activities changed participants in significant ways. Outcome statements articulate specific changes in participants’ knowledge, skills, attitudes, values, behavior, condition, or status. Outcome measures describe observable, measurable characteristics or changes that represent achievement of an outcome. Outcome measures should utilize data to the extent possible. When using metrics isn’t feasible, outcomes may also be measured by before-and-after interviewing or anecdotal information.
  • “Outputs” are the activities done to achieve the desired outcomes. They are usually measured in terms of the volume of work. While the number of participants you will serve and the frequency of contact you will have with them are important, these program “output” measures only describe measures of activity and will not tell the whole story of the success of your program/project.
  • Significant change may take several years to achieve both in organizations and in people’s lives. Acknowledge that and indicate how this is reflected in your program/project plan (i.e., relate your program/project’s short-term anticipated outcomes to achieving your long-term goals).

 


Yes. AAWGT will fund either operational or project-related expenses. Notice that the application has been changed to use the term “program/project” rather than “project.” AAWGT will fund aspects of an organization’s entire program or a separate project.

 


Yes, the restriction on rental assistance funding was removed for the 2017 grant cycle and beyond.

 


AAWGT considers grant applications from organizations of all sizes for the single year grant. In order for larger organizations to be competitive for a potential single-year grant, they should clearly articulate specifically why the program or project they are including in the application has difficulty finding funding from other sources (business revenue and/or alternate funders).


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General Information


The Foundation Center provides a good general online resource called Grant Space. In particular, they provide an abundance of training options:  https://grantspace.org/training/courses/. There is a calendar of such training resources at https://grantspace.org/training/search/format/live/location/washington-dc/.

In addition, the Edgewater Community Library has a local branch of The Foundation Center which provides access to a database for grant-seekers to find funders and also enables the library staff to hold free training sessions for nonprofits on grant writing. There are also many books available, both in reference, circulating and online as ebooks. Their resources can be accessed at http://www.aacpl.net/grants.

 


AAWGT (and the Community Foundation of Anne Arundel County which is the actual granting organization) will only contract with one organization but that organization is free to partner with other nonprofits. Financial and 501(c)(3) status information is only required from the organization that will receive the grant funds. Information relating to the partner organizations and the role of each should be described in your application narrative.

 


Meeting the eligibility and application requirements alone does not guarantee you will be awarded a grant. AAWGT undertakes a thorough review process during the months of March and April in order to create a ballot that accurately represents the most qualified applicant organizations. The members of AAWGT will vote in May to make the final selection of the grant recipients, limited by the amount of funding available. If your organization is selected to be a grantee, the official grant agreement comes from the Community Foundation of Anne Arundel County (CFAAC) because AAWGT is a fund of the Community Foundation.

 


Yes, AAWGT will provide conference call feedback to any applicant not on the ballot after grant awards have been announced in mid-May. But all requests for feedback must be made through email to  grants@givingtogether.org no later than May 31, 2019. Please provide a phone number for your organization’s contact, and the AAWGT Grants Chair will set up a debriefing conference call.


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